5 Ways to Determine the Right Venue for Your Event

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There are lots of venues for corporate events. But you can’t have them all. To find the right space, you need to determine your needs and then find the right place. And that can get overwhelming.

Where do you even start? What criteria should you use?

   1. Budget

They say money makes the world go around. And it’s true. Organizing corporate events costs money. And your budget size will determine what you can even consider getting. Studies show that many businesses spend as much as 25% of their marketing budget on events.

So depending on the number of corporate events you want to hold in any given year, you can assign an equal portion from a quarter of your marketing budget. The fewer events you want to hold, the more money you can spend.

But whatever budget you decide on, have reasonable expectations of what your money can buy.

    2. Event Theme

red carpet eventWhat theme do you intend to follow? Some venues are geared toward a contemporary theme, while others are geared toward a historical theme. For example, if you opt for a memorable theme, then you should consider historic buildings that have been designed to look authentically older. That will ensure that you don’t have to spend more money from your events budget trying to convert the space into a historical one.

   3. Size of Venue

How many people are you planning on inviting in your corporate event? 50? 100? 1000? Do not underestimate the needs of your guests as far as space is concerned. You need to ensure there is enough space for people to move around, dance, sit and chat, eat, etc. The more people you have, the more space you require.

There are venues in Kansas City, which are very large. So if you want space that is 5000 square feet or more, you might be able to get it if you know where to look.

   4. Catering Facilities

Food is an essential aspect of any event. Your guests will be very offended if you ignore their food needs. And your brand reputation might suffer if they express their annoyance about the food your business provides. This is the age of social media, which has been known to destroy reputations via simple comments.

The average caterer charges $20-$30 per person. But in a luxurious corporate event, you need to be willing to pay much higher than that to cater to your guests’ needs.

When considering the venue for your corporate event, pay attention to the kitchen and catering services provided. Does the site offer their own caterers, partner with reputable caterers, or are you required to get one on your own? When a venue offers a caterer, then you are more likely to get good value for your money. That’s because the reputation of that venue is tied to the quality of service the caterers provide. So bear that in mind.

   5. Additional Amenities

Consider additional amenities your venue of choice offers. First, think about the restrooms. Are they adequate for the guests you intend to invite? Are they clean? Take a look at the bar and the packages associated with it. How about a dancing space? Does it even exist? And is it the right size? Take a look at the sound equipment, too. Will it work for the space and the number of guests that you have?

Take the time to find the right corporate event space in Kansas City, MO. It’s your money and brand reputation on the line. Ensure you get your money’s worth and leave people with something worth remembering.